FLEET MAINTENANCE DEPARTMENT MANAGER

Company: Summervillesc
Location: Summerville
Posted on: May 28, 2023

Job Description:

Salary Range: $70,149.00 To 87,686.00 Annually JOB SUMMARY Under limited supervision, performs technical, supervisory, and administrative duties in supervising, monitoring, and participating in the maintenance and repair of Town vehicles and light/heavy equipment. Work involves directing the personnel and resources of the Fleet Management to ensure that all Town departments motor vehicle needs are met with the policies of the Town; and ensuring that the diverse vehicle-related needs of the Town are met in the safest, most reliable cost-effective manner possible. - ESSENTIAL JOB FUNCTIONS

• Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases. -
• Plans, establishes, and directs a centralized light, heavy, and emergency duty fleet management program which monitors and controls the safe, reliable, and cost-effective utilization and maintenance of all Town vehicles and equipment. -
• Formulates and implements uniform fleet management policies which meet the diverse needs of departments throughout the Town in a fair and equitable manner; identifies and corrects inconsistencies across each department. -
• Manages the maintenance and outside repairs of all Town vehicle refueling site, vehicles, and emergency generators; implements and monitors procedures minimizing the number of repairs to be performed by outside contractors; and coordinates the installation and setup of equipment to increase the efficiency and responsiveness to all Town departments. -
• Establishes and administers cost accounting and computerized information programs to evaluate fleet related performance, to aid in policy planning and day-to-day management decisions, and to ensure maximum serviceability of operations for minimum cost. -
• Manages the personnel function of the department by establishing performance standards, setting achievement goals, performing employee performance appraisals, administering the discipline policy, providing staff training and development, and recruiting qualified personnel. -
• Prepares and consults with each department on the development of specifications for the requisition of vehicles and equipment and the purchasing and disposition of Town equipment and vehicles for budgeting and cost control purposes. -
• Prepares and administers the fleet program budget; advises departments of new developments related to fleet operations. -
• Meets regularly with department heads and other Town personnel to ensure effective communication of fleet management policies, coordination of fleet operations throughout the Town, and adherence to overall fleet management goals and objectives. -
• Ascertains that repairs and overhauls are made in accordance with the latest standards and techniques. -
• Provides technical support to all departments; handles the responsibility of vehicle and equipment warranty claims. -
• Executes and designates portion of hurricane/disaster preparation and relief plans. -
• Maintains a close liaison with the National Guard. -
• Remains subject to twenty-four call-ins for critical repairs. -
• Receives and/or reviews a variety of records and reports such as personnel report, daily scheduling report, morning operators report on broken equipment, Technician's report on work load and previous day repairs, and department and preventative maintenance vehicle list. -
• Prepares and/or processes a variety of documentation such as departmental budget, fuel usage reports, repair/cost per mile reports, request for proposal specifications, and overdue preventative maintenance list/open work orders. -
• Refers to daily news, newspaper, Internet, department heads and Technicians, part suppliers, fleet organization subscriptions, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc. -
• Operates a variety of vehicles, equipment, and machinery (such as aerial fire apparatus, dozer, excavator, backhoe, emergency generators, cars, light vehicles, medium duty trucks, refueling site fuel pumps, desktop and laptop computer, business card scanner, camera, diagnostic systems, etc.). -
• Uses a variety of tools (such as cell phone, diagnostic tools, hand tools, etc.); a variety of supplies (such as paper, cartridges, motor oil, hydraulic fluid, chassis grease, repair parts, compressed air, general office supplies, etc.); and a variety of computer software (such as fleet management software, Word Perfect, diagnostic software, CAD, scanning software, photo software, etc.). -
• Interacts and communicates with various groups and individuals (such as Town Administrator, other department heads and employees, subordinates, vendors/sales representatives, outside repair/service persons, other government agencies, and the general public). -
• Performs general administrative work as required, including but not limited to preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, conducting and attending meetings, etc. -
• Provides assistance to coworkers and/or performs those responsibilities as necessary to maintain standards of operation. -
• Performs necessary repairs on department emergency generators. -
• Performs pick up of parts as needed from suppliers. -
• Transports vehicles to and from dealerships for warranty repairs. -
• Writes work orders. -
• Performs general housekeeping (such as cleaning restrooms, washing vehicles, striping vehicles, etc.). -
• Makes signs as needed for other departments as needed. -
• Cuts and tags keys for vehicles. -
• Removes and installs accessory equipment in vehicles. -
• Performs other related duties as required. - To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. - MINIMUM EDUCATION AND EXPERIENCE Requires an Associate's degree plus two years' additional coursework in the service and repair of mechanical systems (gasoline and diesel) supplemented by six to nine years' experience in the repair of vehicles and light and heavy equipment; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid South Carolina driver's license. Must have successfully completed required courses and certification(s) as deemed necessary by the Town. - KNOWLEDGE, SKILLS AND ABILITIES
  • Knowledge of the methods, procedures and policies of the Vehicle Maintenance Department as they pertain to the performance of duties of the Fleet Maintenance Manager.
  • Knowledge of the functions and interrelationships of the Town and other governmental agencies.
  • Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
  • Knowledge of the principles of fleet management.
  • Knowledge of how to plan, organize, and direct a maintenance staff.
  • Knowledge of the standard tools, equipment, materials, and practices used in the maintenance and repair of gas- and diesel-fueled vehicles and equipment.
  • Knowledge of the occupational hazards and safety precautions of the industry.
  • Knowledge of administrative principles involved in developing, directing and supervising various programs and related activities.
  • Knowledge of proper English usage, punctuation, spelling and grammar. -
  • Knowledge of the terminology and various professional languages used within the department.
  • Knowledge of how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.
  • Knowledge of how to react calmly and quickly in emergency situations.
  • Skill in the care and use of required tools and equipment. -
  • Skill in organization, technical work, and human relations.
  • Ability to ensure department compliance with all laws and regulations and control the activities of the division through effective supervision.
  • Ability to diagnose and make repairs and adjustments to automobiles and equipment.
  • Ability to offer instruction and advice to subordinates regarding departmental policies, methods and regulations.
  • Ability to perform employee evaluations and to make recommendations based on results.
  • Ability to offer training and assistance to co-workers and employees of other departments as required.
  • Ability to take the initiative to complete the duties of the position without the need of direct supervision.
  • Ability to plan, organize and prioritize daily assignments and work activities.
  • Ability to learn and utilize new skills and information to improve job performance and efficiency.
  • Ability to compile, organize and utilize various financial information necessary in the preparation of the department budget, and knowledge of how to prepare and monitor the budget.
  • Ability to read and interpret various materials pertaining to the responsibilities of the job.
  • Ability to prepare reports and correspondence with accuracy and in a timely manner. PHYSICAL REQUIREMENTS Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of stooping, kneeling, crouching and crawling, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20 pounds) and occasionally heavy weight (up to 80 pounds). - ADDITIONAL INFORMATION
    -Health insurance
    -Dental insurance
    -Life insurance
    -SC Retirement System
    -401k deferred compensation
    -457b deferred compensation
    -Vacation Leave
    -Sick Leave
    -Holiday Leave (12 holidays)
    -Flexible Spending Accounts
    -Longevity Program
    -Other Voluntary Insurance
    -
    The Town of Summerville is an Equal Opportunity Employer and will recruit and hire employees without regard to race, religion, color, national origin, genetic information, sex (including pregnancy, childbirth, and related conditions), age, political affiliation or disability, except when physical condition is a bona fide occupational qualification, and any other status protected by federal or state law. APPLICATION SPECIAL INSTRUCTION Please upload your resume and a list of references.

Keywords: Summervillesc, Summerville , FLEET MAINTENANCE DEPARTMENT MANAGER, Executive , Summerville, South Carolina